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Privacy Policy

Privacy Policy and HIPPA

Introduction

This Privacy Policy describes how Evenly OpCo, LLC collects and uses Personal Data about you through the use of our Website and through email, text, and other electronic communications between you and Evenly.

Evenly OpCo, LLC (“Evenly” or “we” or “our”) respects your privacy and is committed to protecting it through our compliance with this policy.

 

This Privacy Policy (“Privacy Policy”) describes the types of information we may collect from you or that you may provide when you visit the website www.evenly.com (our “Website”) and our practices for collecting, using, maintaining, storing, protecting, and disclosing that information.

 

This policy applies to information we collect:

from you or your legal guardian on or through our Website; from or on behalf of your licensed dentist, orthodontist or other medical provider or her/his staff; in email, text, and other electronic messages between you and our Website; over the phone; through printed documents, records, and materials; and when you interact with our advertising, marketing, and applications on third-party websites and services, if those applications or advertising include links to this policy.

 

It does not apply to information we collect:

offline (except over the phone) or through any other means, including on any other website operated by Evenly or any third-party; or through any third-party website or application, including through any application or content (including advertising or marketing) that may link to or be accessible from or on the Website.

 

Please read this policy carefully to understand our policies and practices regarding your information and how we will treat it. If you do not agree with our policies and practices, you are not permitted to use our Website. By accessing or using our Website, you agree to the terms and conditions of this Privacy Policy. This Privacy Policy may change from time to time. Your continued use of our Website after we make changes shall constitute your acceptance of those changes, so please check this Privacy Policy periodically for updates.

Children Under the Age of 18

Our Website is not intended for children under the age of 18 and children under the age of 18 are not permitted to use our Website. We will remove any information provided by a child under the age of 18 if we become aware of it. Parents and legal guardians are welcome to provide information on behalf of children under 18.

We may provide our goods and services to children 12 years of age or older, and parents or guardians of children 12 or older are welcome to use our Website to order and use our goods and services on their children’s behalf, including by entering their children’s information on our Website. However, our Website is not intended to be directly used by children under 18 years of age. No one under age 18 may provide any information to or on the Website. We do not knowingly collect Personal Data (as defined below) directly from children under 18. If you are under 18, please ask your parent or guardian to access and use the Website for you, and please do not use, or provide any information on our Website or through any of its features, including your name, address, telephone number, email address, or any screen name or user name you may use. If we learn we have collected or received Personal Data directly from a child under 18 without verification of parental or guardian consent, we will delete that information. If you believe we might have received any information from a child under 18, please contact us at care@evenly.com.

Information We Collect About You and How We Collect It

We collect different types of information about you, including information that may directly identify you or be used to identify you, information that is about you but individually does not personally identify you, and information that we combine with our other users. This includes information that we collect directly from you or through automated collection technologies.

 

Generally

We collect several types of information from and about users of our Website, specifically information:

by which you may be personally identified, such as name; home, shipping, and postal address; e-mail address; home and mobile telephone number; credit card, debit card, or other payment information (solely for payment purposes); date of birth; social security number; your medical history and name(s) of your medical and dental providers; and other information about your past, present or future physical or mental health condition or the provision of health or dental care (“Personal Data”); that is about you but individually does not identify you, such as statistical and other communication data and the resources that you access and use on the Website; and/or about your internet connection and the equipment you use to access our Website and usage details.

 

We collect this information:

directly from you when you provide it to us; automatically as you navigate through the Website. Information collected automatically may include usage details, IP addresses, and information collected through cookies, web beacons, and other tracking technologies; and From third parties, for example, your health and dental providers and our business partners.

 

Information You Provide to Us

The information and data we collect on or through our Website are:

information that you provide by filling in forms on our Website. This includes information provided at the time of registering to use our Website, subscribing to our service, posting material, or requesting further services. We may also ask you for information when you enter a contest or promotion sponsored by us, or during a study you consent to participate in, and when you report a problem with our Website; records and copies of your correspondence (including email addresses), if you contact us; your responses to surveys that we might ask you to complete for research purposes; an details of transactions you carry out through our Website and of the fulfillment of your orders. You may be required to provide financial information before placing an order through our Website.

 

The Personal Data we collect from you is collected with your consent and required for us to provide you with our products and services and to facilitate communication between you and your licensed dental provider. You may withdraw your consent at any time by terminating your membership with us; however, we may no longer be able to provide you with our goods and services if you do.

 

You also may provide information to be published or displayed (hereinafter, “posted”) on public areas of the Website or transmitted to other users of the Website or third parties (collectively, “User Contributions”). Your User Contributions are posted on and transmitted to others at your own risk. Although we limit access to certain pages, please be aware that no security measures are perfect or impenetrable. Additionally, we cannot control the actions of other users of the Website or with whom you may choose to share your User Contributions. Therefore, we cannot and do not guarantee that your User Contributions will not be viewed by unauthorized persons.

Information We Collect Through Automatic Data Collection Technologies

As you navigate through and interact with our Website, we may use automatic data collection technologies to collect certain information about your equipment, browsing actions, and patterns, such as:

details of your visits to our Website, such as traffic data, location data, logs, referring/exit pages, date and time of your visit to our Website, error information, clickstream data, and other communication data and the resources that you access and use on the Website; and information about your computer and internet connection, such as your IP address, operating system, and browser type.

 

The information we collect automatically may include Personal Data or we may maintain it or associate it with Personal Data we collect in other ways or receive from third parties. It helps us to improve our Website and deliver a better and more personalized service by enabling us to:

estimate our audience size and usage patterns; store information about your preferences, allowing us to customize our Website according to your individual interests; speed up your searches; and recognize you when you return to our Website.

 

Details about the automated data collection technologies and the specific cookies that we use can be found in our Cookie Policy.

 

Health Information

We may process some Personal Data considered sensitive when necessary to carry out our obligations to you.

 

Some Personal Data processed by Evenly may be considered sensitive, including Personal Data concerning your health. Evenly processes this information only to the extent necessary to carry out its obligations to your licensed dental care provider and you, and to provide your licensed dental provider and you with our goods and services.

How We Use Your Information

We use your Personal Data for various purposes described below, including to:

provide our Website to you; provide you with information you request from us; enforce our rights arising from contracts; notify you about changes; and provide you with notices about your account.

 

We use information that we collect or receive about you or that you provide to us, including any Personal Data:

to present our Website and its contents to you; to provide your licensed dental provider and you with information, products, or services that your provider or you request from us; to fulfill any other lawful purpose for which you provide it; to provide you with notices about your membership, including expiration and renewal notices; to carry out our obligations and enforce our rights arising from any contracts entered into between you and us, including for billing and collection; to notify you about changes to our Website or any products or services we offer or provide though it; to allow you to participate in interactive features on our Website; in any other way we may describe when you provide the information; and for any other purpose with your consent.

 

We may also use your information to contact you through about and/or to promote and market our own goods and services that may be of interest to you. With your consent, we may also use your information to contact you through text and voice messages about and/or to promote and market these goods and services. If you wish to opt-out of such emails, you may do so by clicking the unsubscribe link in emails that we send you. You may also unsubscribe or change your choice regarding email, voice, and text communications by sending a written request to Customer Care C/O Evenly OpCo, LLC, 1619 Connecticut Avenue NW, Washington, DC or emailing us at care@evenly.com, or calling us at 1-888-8Evenly. The treatment you receive from your licensed dental provider is not conditioned on your consent to receive promotional and/or marketing communications.

Disclosure of Your Information

We do not share, sell, or otherwise disclose your Personal Data for purposes other than those outlined in this Privacy Policy. We disclose your Personal Data to a few third parties, including:

Your licensed dental provider; our subsidiaries and affiliates; our third-party service providers, subcontractors, and business associates we use to support our business; to any company we might merge with or acquire, or that buys us, or in the event of change in structure of our company of any form; to comply with our legal obligations; to enforce our rights; and with your consent.

 

We do not share, sell, or otherwise disclose your Personal Data for purposes other than those outlined in this Privacy Policy. However, we may disclose without restriction aggregated information about our users and information that does not identify any individual. We may disclose Personal Data that we collect or that you provide as described in this privacy policy:

to your dental care provider;  to our subsidiaries and affiliates; to contractors, service providers, subcontractors, and business associates, and other third parties we use to support our business; to a buyer or other successor in the event of a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of Evenly OpCo, LLC’s assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which Personal Data held by Evenly OpCo, LLC about our Website’s users is among the assets transferred; to fulfill the purpose for which you provide it; for any other purpose disclosed by us when you provide the information; or with your consent.

 

We may also disclose your Personal Data:

to comply with any court order, law, or legal process, including to respond to any government or regulatory request; to enforce or apply our Terms of Use, and other agreements, including for billing and collection purposes; and if we believe disclosure is necessary or appropriate to protect the rights, property, or safety of you, your licensed provider and/or her/his staff, Evenly OpCo, LLC, our customers, or others. This includes exchanging information with other companies and organizations for the purposes of fraud protection and credit risk reduction.

Choices About How We Use and Disclose Your Information

We offer you choices on how you can opt out of our use of tracking technology, disclosure of your Personal Data for third-parties to market or advertise to you, our marketing or advertising to you, and other targeted marketing and advertising.

 

We do not control the collection and use of your information collected by third parties. When possible, these organizations are under contractual obligations (including through the use of Business Associate Agreements) to maintain appropriate safeguards and protections, to use this data only for providing the services to us, and to maintain this information strictly confidential. These third parties may, however, aggregate the information they collect with information from their other customers for their own purposes.

 

In addition, we strive to provide you with choices regarding the Personal Data you provide to us. We will only use your contact information to promote or market our own products and services through voice and text messages with your express consent. If you wish to consent to such use, you can check the relevant box located on the form on which we collect your Personal Data or otherwise seek such consent. If you wish to change your choice, you may do so at any time by by sending a written request to Customer Care C/O Evenly OpCo, LLC, 1619 Connecticut Avenue NW, Washington DC 20009 or emailing us at care@evenly.com, or calling us at  1-888-Evenly. We may also use your contact information to promote or market our products and services through email. If we have sent you a marketing or promotional email, you may click the unsubscribe link to be omitted from future email distributions. This opt out does not apply to information provided to Evenly as a result of a product purchase, your membership, product service experience or other transactions. Your aligner therapy treatment is not conditioned on your consent to receive marketing or promotional communications.

 

Accessing and Updating Your Personal Data

You may access and update your Personal Data at any time.

 

You can review and change your Personal Data by logging into the Website and visiting your account profile page. You may also notify us through the Contact Information (Contact Information Section of this Privacy Policy) of any changes or errors in any Personal Data we have about you to ensure that it is complete, accurate, and as current as possible. We may not be able to accommodate your request if we believe it would violate any law or legal requirement or cause the information to be incorrect.

 

Your California Privacy Rights

If you use our Website when you are under the age of 18, you may request that we remove your User Contributions under certain circumstances. We do not advertise or market any goods and services that are identified as being inappropriate for children under the age of 18.

 

California law permits minors under the age of 18 to request the removal of her/his User Contributions, subject to certain exceptions. If you are under the age of 18 and living in California, you may contact us by sending a written request to Customer Care C/O Evenly OpCo, LLC, 1619 Connecticut Avenue, or emailing us at care@evenly.com, or calling us at 1-888-8Evenly (if you contact us in writing, via email, please use the subject “California Eraser Law Request”). We may not remove your User Contributions that we are required to retain under any federal or state law, or that have been provided to a third party. While we will do our best to remove a minor’s information upon a valid request, we cannot ensure the complete or comprehensive removal of your User Contributions from our Website or any information that has been republished, copied, downloaded, or reposted by any third party, and we cannot guarantee that any such information may not be accessible to users of the Internet in the future. We do not advertise or market any of the products or services identified in California Business and Professionals Code Section 22580(i) to users who we have actual knowledge are under 18 years of age.

 

Do Not Track Signals

We may use automated data collection technologies to track you across websites. We currently do not honor do-not-track signals that may be sent by some browsers.

 

We also may use automated data collection technologies to collect information about your online activities over time and across third-party websites or other online services (behavioral tracking). Some web browsers permit you to broadcast a signal to websites and online services indicating a preference that they “do not track” your online activities. At this time, we do not honor such signals and we do not modify what information we collect or how we use that information based upon whether such a signal is broadcast or received by us.

Data Security

Information transmitted over the Internet is not completely secure, but we do our best to protect your Personal Data. You can help protect your Personal Data and other information by keeping your password to our Website confidential.

 

We have implemented measures designed to secure your Personal Data from accidental loss and from unauthorized access, use, alteration, and disclosure. All information you provide to us is stored on our secure servers behind firewalls. Any payment transactions and health information will be encrypted when being communicated between us and you.

 

The safety and security of your information also depends on you. Where we have given you (or where you have chosen) a password for access to certain parts of our Website, you are responsible for keeping this password confidential.

 

Unfortunately, the transmission of information via the internet is not completely secure. Although we do our best to protect your Personal Data, we cannot guarantee the security of your Personal Data transmitted to or from our Website. Any transmission of Personal Data is at your own risk. We are not responsible for circumvention of any privacy settings or security measures contained on the Website or the operating system of your computer or mobile device.

Changes to Our Privacy Policy

We will post any changes to our Privacy Policy on our Website. If we make material changes to our Privacy Policy, we may notify you of such changes through your contact information and invite you to review (and accept, if necessary) the changes.

 

We may change this Privacy Policy at any time. It is our policy to post any changes we make to our Privacy Policy on this page with a notice that the Privacy Policy has been updated on the Website’s home page/screen. If we make material changes to how we treat our users’ Personal Data, we will provide notification through a notice on the Website’s home page/screen. The date this Privacy Policy was last revised is identified at the top of the page. You are responsible for periodically visiting our Website and this Privacy Policy to check for any changes.

 

Contact Information

You may contact us through the contact information below. If you have any questions, concerns, complaints or suggestions regarding our Privacy Policy, have any requests related to your Personal Data, or otherwise need to contact us, you may do so at: Evenly OpCo., LLC, 1619 Connecticut Avenue NW, Washington DC 20009 or email us at care@evenly.com.

Last Revised: January 2020

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